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SCA Website
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What is Included on this Web Site:

  • Caid Chancellor of the Exchequer’s Staff Listing
  • Caid Local Chancellor of the Exchequer’s Listing
  • Reporting Dates: Due dates for reporting
  • TOOLS: Forms, Procedures and Links (“How to do it”)
  • Tip-ets Tips, Helpful Hints, Suggestions Good Advice from other exchequers
  • Position Details

    Kingdom Staff

    Kingdom Exchequer


    Chief Deputy Exchequer
    Deputy Exchequer
    Deputy for Bank Accounts

    Deputy Exchequer
    Deputy for Warrants


    Deputy Exchequer



    Local Excehquer's

    Shire of Al Sahid - Wystan Albryght -
    Barony of Altavia - Eirikr Mjoksiglandi -
    Barony of the Angels - Lady Dalphina Delacroix -
             Canton of the Canyons - Edana an Dara Rowan -
             College of the Voyagers - Tomaso da Barbiano -
    Barony of Calafia - Fia Naheed -
             Canton of Poll na Gainmhe - Lasairiona inghean Gheibheannaigh -
             Canton of Summergate - Marie-Elisabeth de Bretagne -
             Canton of Tanwayour - Justin Brekleg -
             College of San Isidore - Baronial Exchequer -
    Shire of Carreg Wen - Aidan Brandr Arinbjornson -
    Shire of Darach - Alia La Rousse (Incoming) -
              Mattea di Lanciano (Outgoing)
    Barony of Dreiburgen - Robynne the Grey -
             Canton of Mons Draconi - Lady Maridonna Dolce da Perugia -
             Canton of Gallavally - Edwinna of Hawk's Bluff -
    Barony of Dun Or - Ciar ingen Daire -
    Barony of Gyldenholt - Leonora Morgana -
              Deputy - Osanna de Fries
    Shire of Heatherwyne - Lucia Zaffarana -
              Deputy - Elspeth Charissa aus Reinwald
    Shire of the Isles - Moirin Mag Uidhir -
    Barony of Lyondemere - Serephina -
    Barony of Naevehjem - Muirgheal inghean Sheumais -
    Barony of Nordwache - Mareona an ruadh Madadh-alluidh -
    Barony of Starkhafn - Michel Philippe de Sarcey -
              Deputy - Svana Skosveinn
              Deputy - Diane Blythe
    Barony of Western Seas - Duibheasa ingen ui n"Ealaighthe -
             Canton of Bard's Keep - Baronial Exchequer -
             Canton of Castle North - Baronial Exchequer -
             Canton of Torvald - Baronial Exchequer -
             Canton of Valley Azure - Baronial Exchequer -
             Canton of Peridot Isle - Aelesia Marschall -
    Shire of Wintermist - Beatrice MacKelly -
              Deputy - Diane Blythe
    Other:
                Collegium Caidis - Hrorek Halfdane of Faulconwood -
                 Crown Prints (Newsletter) - Ismay of Giggleswick -
                 Great Western War (GWW) - Ida Haroldsdotter -
                 Heralds - Su of the Silver Horn -

    Report Dates

    Quarter                 Months                     Due Date         
           1              January - March            April 30th
           2              April - June                     July 30th
           3              July - September             October 30th
           4              October - December       January 30th
    Doomsday     January - December       February 15th

    Publications and Forms

    Kingdom

    ** Kingdom Financial Policy ** - (PDF file - Board Apprvoed Date: Jan 24, 2009)
    Non-Member Surcharge Submission Form - Submitting NMS to Kingdom
    Event Budget Form - To assist an autocrat in planning an event
    Check Request Form - Request from to get checks
    Event Chain of Custody - This form helps track cash for your gate box
    Deposit Record Form - This forms help track bank deposits
    Cash Voucher / Reimbursement Request Form - This forms is for reimbursement for events
    Auction Sales Tax Remittance Form - This forms is for calculating and submitting taxes against an auction
    Budget Work Sheet - This is a blank Excel spreadsheet that can be used for your yearly budgets.
    Donation Form - This form is for receipt of direct donations.
    SCA Transfer Form - This form is to be used when transfering funds between any SCA Group.
    Account Dopsit Record Form - This form is to be used when dealing with bank deposits.

    SCA Publication

    Kingdom Exchequers' Handbook
    Local Exchequers' Handbook
    Society Financial Policy
    Warrant of Appointment to Financial Office: PDF or Word document
    Review of Books Report Excell file
    Regarding the use of SCA funds to purchase gifts
    IRS Letter confirming the SCA's 501(c)(3) status PDF, 811Kb
    Corporate Resolution from the Board, regarding Banks 75Kb
    Why and how the Non-Member Surcharge is to be collected
    SCA Financial Report Forms

    Links

    Kingdom of Caid regalia site
    Society Chancellor of the Exchequer

    TIP-ETS - Tips, Helpful Hints, Suggestions Good Advice from other exchequers.

    • Use a standard size piece of paper to attach all receipts (makes filing and finding much easier).
    • If using duplicate cheques, attached the "carbon copy" of the cheque to the associated documentation (bills, receipts, invoices), to tie the cash outlay (the cheque) to the supporting document(s).
    • Include NMS collected in "Event Income", not in "Other Income"
    • Include NMS payments sent to Kingdom as
      • "Transfer-out Within Kingdom" (US-to-US)
    • Use "Transfer-in" and "Transfer-out" only for transfers between branches in the SAME COUNTRY; use "Contributions Received" and "Donations to Another Non-Profit Organization" for transactions that cross the border.
    • Refer to the report form instructions (Chapter 8, SCA Chancellor of the Exchequer's Handbook); the SCA's version of "Fund Accounting" can seem a bit funny. Also good to read Appendix G, "Doublentry Bookkeeping, Basic Concepts and Practices".
    • Don't count deposits (money-in) for repayment of gate change or site deposits as Event Income. All money-out for gate-change, etc. should be recorded as a "Receivable" until paid back, and all Deposits should be recorded as "Other Assets". Re-payment (money-in) should just offset the original transaction (money-out).
    • Make sure that figures on the Balance Sheet and Income Statement tie to the supporting worksheets in the Financial Report packet. Working back-to-front on the packet can help ensure this.

    Send in your best practices, helpful hints, tips, and suggestions to be included here.


  • Position Details

    Kingdom Exchequer

    Responsible for all aspects of the Kingdom Exchequer. Kingdom Exchequer duties include, but are not limited to, financial oversight of the Kingdom and it’s assets; ensuring compliance to Financial Policies; reporting compliance for all Kingdom Branches; compilation of reports for all the Branches and the Kingdom accounts; and maintaining and updating Kingdom Financial Policy (in accordance with Society Financial Policy) and Kingdom Budgets.

    Last Updated: Jan 2, 2010

    Comments, suggestions or updates regarding this site should be sent to the .

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